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All inputs in one workspace
Bring worked hours, agency shifts, occupied bed days, and reporting inputs together by facility and period.
Care-minute monitoring and evidence
Find the problem before the government does.
Keep your systems. CareMin turns the files you already export into care-minute results, RN coverage findings, and traceable evidence.
Backed by Monash University and Fastrack, its startup accelerator program.
A controlled record from import to output.
CareMin connects worked hours, role classifications, reporting periods, occupied bed days, and supporting evidence in one consistent facility record.
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Consistent role classifications
Apply repeatable eligibility decisions across imports and keep each decision connected to its source.
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Daily and quarter-to-date monitoring
Review facility performance against the applicable targets throughout the reporting period.
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Connected source evidence
Keep each import, classification decision, and calculation connected to its supporting record.
A consistent process from source file to reported result.
Use the same controlled workflow for each facility and reporting period.
Import
Add worked-hours and resident data from existing systems in common structured formats.
Classify
Map roles once and apply consistent eligibility decisions across your imports.
Monitor
Compare daily and quarter-to-date results with each facility's own targets.
Export
Create PDF, Excel, and CSV outputs while retaining the supporting calculation record.
Import existing operational exports.
Assign each source file to its facility and reporting period, review the imported data, and retain a structured receipt of the process.
- Guided import
- Add staffing, roster, and occupied bed-day files in one simple workflow.
- Consistent classification
- Turn role labels into reusable eligibility decisions across future imports.
- Connected records
- Carry source files and import receipts through to every later output.
Monitoring, evidence, and reporting in one system.
Move easily between current performance, RN coverage, imports, evidence, and planning.
Care-minute position
See the current result against the target that applies to each home.
- Daily and quarter-to-date results
- Total, RN, and EN contribution views
- Home-specific targets
- Performance and data-freshness indicators
RN coverage
See the continuous RN coverage timeline alongside care-minute performance.
- Daily coverage timeline
- Coverage continuity view
- Monthly reporting summaries
Structured imports
Turn existing exports into a structured, consistent care-minute record.
- Staffing, roster, and occupied bed-day imports
- Reusable role classifications
- Clear import summaries
- Source-to-result links
Evidence and outputs
Move from a reported figure to its source record without leaving CareMin.
- Retained source files
- Import and calculation records
- CSV, Excel, and PDF outputs
- Calculation version and original row references
Operational planning
Model staffing and occupancy changes in dedicated planning scenarios.
- Staffing scenarios
- Occupancy changes
- Facility-level views
- Multiple facilities per provider
Trace every result to its source.
CareMin links every figure to its source file, import receipt, original row, eligibility decision, and calculation version. The supporting record is retained as work progresses.
Move from output to source in a few steps.
See the records and decisions connected to every result.
Evidence lineage
Record linked- 01Source fileWorked hours CSV
- 02Import receiptTime and file checksum
- 03Normalised rowOriginal row retained
- 04Eligibility decisionRN direct care included
- 05CalculationVersion and target recorded
- 06OutputReviewable PDF and Excel
Aligned to care-minute reporting and review.
CareMin is shaped around Australian residential aged care reporting. It brings care-minute monitoring, relevant Quarterly Financial Report inputs, and monthly RN coverage into a connected operating view.
The 2025-26 Aged Care Financial Report introduces the externally audited Care Minutes Performance Statement, with the first statement due on 31 October 2026.
Imports, monitoring, evidence, and outputs remain connected throughout the reporting process.
- 01Care minutes
Current Australian Government program guidance and targets.
- 02Quarterly Financial Report
Facility-level labour costs and hours reporting.
- 0324/7 RN reporting
Monthly reporting and absences of 30 minutes or more.
- 04Care Minutes Performance Statement
External audit requirements and preparation guidance.
- 05Aged Care Rules 2025
Current text on the Federal Register of Legislation.
Care-minute reporting guides and tools.
Source-linked guidance for the reporting tasks behind CareMin, including the first audited Care Minutes Performance Statement.
010203040506
Care minutes software
See how CareMin brings worked hours, occupied bed days, role decisions, RN coverage, calculations, and supporting evidence into one controlled record.
Care Minutes Performance Statement
Understand the first externally audited statement, the reporting periods it covers, the data it contains, and the records an auditor may request.
24/7 RN coverage
A practical guide to monthly RN coverage reporting, reportable absences, evidence, and the distinction between coverage and RN care minutes.
QFR care minutes reporting
Connect quarterly labour-hours reporting with worked care minutes, occupied bed days, home-specific targets, and year-end reconciliation.
Care minutes audit preparation
Prepare the source records, calculations, controls, and explanations that support a Care Minutes Performance Statement audit.
Care minutes calculator
Estimate total, RN-only, and RN-plus-EN minutes per occupied bed day and quantify the hours required to close a target gap.
A shared record across operational and assurance teams.
Each team works from the same facility data, classifications, and supporting evidence.
Facility managers
Review daily performance and address staffing variance.
Directors of Nursing
See RN coverage and care-minute performance together.
Compliance teams
Build reporting evidence as the work happens.
Operations leaders
Compare homes and coordinate support across the organisation.
Finance teams
Reconcile hours, costs, and reporting inputs in one place.
Implementation and workflow questions.
How CareMin fits into an existing care-minute reporting process.
Can CareMin use our existing exports?
Yes. CareMin works with common structured exports for staffing, rosters, and occupied bed days, bringing them together in one facility workspace.
Does CareMin support multiple homes?
Yes. Provider teams can manage multiple facilities, view each home separately, and compare performance across the organisation.
How does CareMin handle facility targets?
Each home's own care-minute and RN targets are stored in CareMin and applied throughout its daily and quarter-to-date views.
What can we export from CareMin?
Teams can create CSV, Excel, and PDF outputs for operational reviews, leadership reporting, and evidence preparation.
Which teams use CareMin?
Facility managers, Directors of Nursing, compliance teams, operations leaders, and finance teams can all work from the same care-minute record.
Where does GPMS fit?
CareMin gives your team a connected workspace for monitoring and evidence preparation, ready to support your existing government reporting workflow.
Handling of the data you are trusted with.
CareMin holds staffing and resident information on behalf of your organisation. These commitments are published in full, alongside our retention and overseas processing practices, in the privacy notice.
Read the privacy notice for the complete detail, or report a suspected security issue to security@caremin.care.
- Australian data hosting
Customer operational data stored by the CareMin application is hosted in Australia.
- Handled under Australian privacy law
Personal information is handled in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles where they apply.
- Separated between customers
Customer operational data is not shared with other CareMin customers, data brokers, or unrelated third parties.
- Never sold or used for advertising
We do not sell personal information or share it for advertising.
Review CareMin against your current process.
Review imports, facility performance, RN coverage, evidence, and reporting outputs using a representative workflow.
Prefer email? Write to demo@caremin.care.